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Created during Ramphal's time in office, the collection comprises of papers arranged under the following sections: Committees 1975-1976, includes agendas, supporting papers and minutes for committees such as the Meeting of Commonwealth Fund for Technical Co-operation and of the Secretariat Finance Sub Committee. Ministerial Meetings 1975-1977, holds minutes and papers from meetings of Law Ministers, Health Ministers, Senior Officials but especially Finance Ministers Meetings. Conference 1976, has documents from the Non-Aligned Conference. Correspondence 1975-1977, contains letters to and from the Secretary-General and other senior Secretariat officials. Country Files 1975-1977, mainly contain briefs prepared by each area of responsibility within the Secretariat; legal, health, youth, education, food production and rural development, science, applied studies, Commonwealth Fund for Technical Co-operation, international affairs, trade and finance.

Specific issues covered relate to The New International Economic Order, Lome Convention and the North South Dialogue as well as the situation in Southern Africa including Commonwealth Aid to Mozambique and sporting links with apartheid South Africa. Divisions 1975-1976 relates to the Youth Affairs Programme and Meetings of the Youth Affairs Council. Economic 1975-1977, contains the Report by a Commonwealth Expert Group: McIntyre Report Towards a New International Economic Order and papers of the Commonwealth Technical Group on the Common Fund. Internal 1975-1977, covers Commonwealth Day, including the first simultaneously observed Commonwealth Day. Organisation 1975-1977, covers Ramphal's appointment to the Dag Hammarskjold Foundation Board of Trustees as well as papers from the Anglo-French Colloquium 1976. Reviews 1975-1976, includes the Internal Review of Secretariat Activities, 1975.

Created during Smith's time in office, 1965-1975, the collection comprises of papers arranged under the following sections: International Affairs 1965-1975, contains material on the Heads of Government and the Senior Officials Meetings, additionally there are Country Files and the records of the Secretary-General's Visits which detail specific issues such as Rhodesia and Southern African or the Anguilla dispute with St Kitts. These records also contain informative country briefs prepared by the Secretariats divisions. There are a small number of files on the issue of sanctions and on liaison with other organization. Economic Affairs 1964-1976, material comprises of the Finance Ministers Meetings, work on Commodities plus a significant number relating to liaison with EEC as well as other organisations. The Education 1969-1976, Legal Activities 1970-1975, and the Health 1969-1975, sections mainly concern the relevant Commonwealth conferences. Files in Science and Technology 1968-1973, address specific issues such as metrication, mining and metallurgy. Food Production and Rural Technology 1975, comprises of conference material and Youth 1972-1975, mainly details youth awards. Commonwealth Fund for Technical Co-operation (CFTC) 1968-1976, comprises of records relating to the governance of the CFTC as well as to specific projects undertaken. Smith's speeches and other public addresses are located in the Information 1966-1975, section. The Secretary-General's files in Secretariat Administration 1965-1976, cover internal meetings of the Executive Committee, the Finance Committee, some aspects relating to individual divisions as well as preparation for the Annual Reports. Commonwealth and International Organisations 1965-1975, details co-operation and liaison with institutions such as Commonwealth Parliamentary Association; Commonwealth Broadcasting Association; Commonwealth Foundation; La Francophonie; Commonwealth Institute; International Planned Parenthood Federation and United Nations.