GB 2381 CGF - Commonwealth Games Federation Archive Collection

5 boxes and 2 film reels

From the mid 1950s until the mid 1990s, the Commonwealth Games Federation shared offices with the British Olympic Association, and even shared the services of Kenneth Sandilands 'Sandy' Duncan the BOA’s General Secretary who did the equivalent job for the CGF. On his retirement in the mid 1970s he became their life Vice-President.

The archives of the CGF were therefore housed alongside the BOA archive and library collection. However, both collections were severely affected by three floods at the BOA’s Wandsworth offices between 1988 and 1994. Although a description of the contents which once formed the holdings of the CGF archive appears in Cook and Waller Sources in Contemporary British History volume 1, (1994) p 86, none of it survives apart from what is listed below.

GB 2381 CGF 1937-2006 Fonds (Collection) 5 boxes and 2 film reels Commonwealth Games Federation

The Rev Ashley Cooper had first suggested a four yearly 'English speaking' festival of sport for countries within the British Empire in an article in The Times in 1891. However it was not until 1911 that an 'Inter-Empire Championships' took place at Crystal Palace as part of the 'Festival of Empire' to mark the coronation of King George V.

It would be 1928 before any formal steps were taken to organise a British Empire Games. In that year, the Canadian Melville Marks 'Bobby' Robinson was promised support from the Hamilton civic authorities and, after meetings with the Empire representatives, it was agreed that the first British Empire Games were to be held in Hamilton, Canada in 1930.

The 'British Empire Games' was renamed the 'British Empire and Commonwealth Games' at a meeting of the Federation on 20 July 1952. A further meeting on 7 August 1966 saw it becoming the 'British Commonwealth Games' before finally changing its title to the 'Commonwealth Games' on 27 January 1974.

The British Empire Games Federation, later the Commonwealth Games Federation, was formed at a meeting held in Los Angeles, 7 August 1932. Just as the International Olympic Committee is the governing body in charge of the Olympic Games, the CGF oversees the direction and control of the Commonwealth Games.

From the mid 1950s until the mid 1990s, the Commonwealth Games Federation shared offices with the British Olympic Association, and even shared the services of Kenneth Sandilands 'Sandy' Duncan the BOA’s General Secretary who did the equivalent job for the CGF. On his retirement in the mid 1970s he became their life Vice-President.

The archives of the CGF were therefore housed alongside the BOA archive and library collection. However, both collections were severely affected by three floods at the BOA’s Wandsworth offices between 1988 and 1994. Although a description of the contents which once formed the holdings of the CGF archive appears in Cook and Waller Sources in Contemporary British History volume 1, (1994) p 86, none of it survives apart from what is listed below.

A small amount of material was filed amongst the British Olympic Association's library and archive collection when it was deposited with the University of East London, November 2009. Sandy Duncan's files were transferred from the British Olympic Association in January 2010.

Papers of the Commonwealth Games Federation, 1937-2006, comprising:
Central administrative records of the General Secretary, 1937-1986 [very incomplete]; Table plan for the dinner of the British Empire and Commonwealth Games Council for England, 1954; Sample embroidered blazer badge of the new CGF emblem, [1974];

Summary of the results of the 1986 Edinburgh Commonwealth Games; Team handbook for the 1990 Auckland Commonwealth Games; Official Team England Reports of the 1990, 1998 and 2006 Commonwealth Games; Technical booklets for the sporting competitions of the 2002 Manchester Commonwealth Games;

Application by the city of Birmingham to bid to host the 1982 Commonwealth Games, Feb 1975; Applications by the cities of Sheffield, London and Manchester to be chosen as the English candidate to bid for the 2002 Commonwealth Games, 1993-1994; Bid by the city of Melbourne to host the 2006 Commonwealth Games, [1999];

'All that glitters', the official film of the 1982 Brisbane Commonwealth Games, 1982; Press releases launching the fundraising appeal to send Team England to the 1994 Commonwealth Games, [1993].

The 3rd accession of material sent from the BOA in January 2010 comprised the extant records of its General Secretary Sandy Duncan. However in amongst these were files from his role at the CGF. These records appear to have been stored for many years in metal filing cabinets in a very damp room as many have suffered water damage of some kind or other. In regards to the BOA files, an estimated 30-40% of his records have survived, but this figure is likely to be considerably less in regards to the CGF as a substantial section (around a drawer full) of its files are waterlogged and covered in black mould. Whether conservation work can be undertaken is unclear as it is likely to be expensive and may not actually save the material. The 'Scope and Content' list does not include this closed material which are primarily the records of the CGF Council for England, c.1970s.

Duncan’s original references and arrangement have been retained for simplicity. The ‘E’ prefix essentially denotes the Commonwealth Games Federation (Council for England), the organisation in charge of sending an English Team to the Commonwealth Games. The ‘F’ prefix probably denotes the records of the overall Federation.

Access is by appointment only, please contact the Archives Department, University of East London, for information.

Copies, subject to copyright and the condition of the original, may be supplied. Requests to publish original material should be submitted to the archivist.

English

The 16mm film cannot be accessed as there is no equipment to play it on.

A hand list is available in Word format on request.

A hand list is available in Word format on request.

The University of East London also holds the archive and reference library of the British Olympic Association, 1906-2009.

Sources: ‘Constitution of the Commonwealth Games’, London: The Commonwealth Games Federation,1980. Description by Caroline Lam

Compiled in compliance with General International Standard Archival Description, ISAD(G), second edition, 2000; National Council on Archives Rules for the Construction of Personal, Place and Corporate Names, 1997.
January 2012 Sports competitions Athletics Sports administration Commonwealth Games Federation Manchester Birmingham Melbourne Sport Track and field Cultural administration Warwickshire Victoria Lancashire Leisure time activities England Australia Leisure UK Oceania Western Europe Europe

A small amount of material was filed amongst the British Olympic Association's library and archive collection when it was deposited with the University of East London, November 2009. Sandy Duncan's files were transferred from the British Olympic Association in January 2010.

Papers of the Commonwealth Games Federation, 1937-2006, comprising:
Central administrative records of the General Secretary, 1937-1986 [very incomplete]; Table plan for the dinner of the British Empire and Commonwealth Games Council for England, 1954; Sample embroidered blazer badge of the new CGF emblem, [1974];

Summary of the results of the 1986 Edinburgh Commonwealth Games; Team handbook for the 1990 Auckland Commonwealth Games; Official Team England Reports of the 1990, 1998 and 2006 Commonwealth Games; Technical booklets for the sporting competitions of the 2002 Manchester Commonwealth Games;

Application by the city of Birmingham to bid to host the 1982 Commonwealth Games, Feb 1975; Applications by the cities of Sheffield, London and Manchester to be chosen as the English candidate to bid for the 2002 Commonwealth Games, 1993-1994; Bid by the city of Melbourne to host the 2006 Commonwealth Games, [1999];

'All that glitters', the official film of the 1982 Brisbane Commonwealth Games, 1982; Press releases launching the fundraising appeal to send Team England to the 1994 Commonwealth Games, [1993].

The 3rd accession of material sent from the BOA in January 2010 comprised the extant records of its General Secretary Sandy Duncan. However in amongst these were files from his role at the CGF. These records appear to have been stored for many years in metal filing cabinets in a very damp room as many have suffered water damage of some kind or other. In regards to the BOA files, an estimated 30-40% of his records have survived, but this figure is likely to be considerably less in regards to the CGF as a substantial section (around a drawer full) of its files are waterlogged and covered in black mould. Whether conservation work can be undertaken is unclear as it is likely to be expensive and may not actually save the material. The 'Scope and Content' list does not include this closed material which are primarily the records of the CGF Council for England, c.1970s.

Duncan’s original references and arrangement have been retained for simplicity. The ‘E’ prefix essentially denotes the Commonwealth Games Federation (Council for England), the organisation in charge of sending an English Team to the Commonwealth Games. The ‘F’ prefix probably denotes the records of the overall Federation.

Access is by appointment only, please contact the Archives Department, University of East London, for information.

Copies, subject to copyright and the condition of the original, may be supplied. Requests to publish original material should be submitted to the archivist.

• English

• Latin

English

The University of East London also holds the archive and reference library of the British Olympic Association, 1906-2009.

A hand list is available in Word format on request.

Compiled in compliance with General International Standard Archival Description, ISAD(G), second edition, 2000; National Council on Archives Rules for the Construction of Personal, Place and Corporate Names, 1997.

• English