Identity area
Reference code
Title
Date(s)
- 1942-2004 (Creation)
Level of description
Extent and medium
13 boxes
Context area
Name of creator
Biographical history
The Office of Honorary Secretary is elected to Council by Fellows and Members, the term of office is a maximum of seven years. The post has been in place since 1926, where William Fletcher Shaw was made Secretary. In 2008 the Honorary Secretary's main responsiblities were:
Supporting and assisting the President
The agenda for Council and Finance and Executive Committee
Chairing the Services Board and Services Group
Deputy Chair of the Consumers Forum
Representing the College Officers on the Staff Committee
RCOG Press Officer
RCOG awards, prizes & lectures
Attending meetings of Regional College Advisers, College Tutors and Overseas Chairmen
Fellows ad eundem selection process
Representation on European Board and College of Obstetrics and Gynaecology
Ex officio member of all Boards and Standing Committees
Department of Health Workforce matters
The Honorary Secretary works closely with Membership services in respect of:
a) Approving requests for the purchase of data about Fellows and Members
b) Corresponding with the family members of deceased Fellows and Members
c) Advice and approval of applications for Associates and Affiliates
d) The organisation of MRCOG and FRCOG Admission Ceremonies
He also works closely with the Communications and External Affairs department in respect of:
a) RCOG communications to Associates and Affiliates
b) Communications with Fellows and Members on contemporary issues
c) Membership benefits
d) Approving publicity material for national and international meetings
e) Medical Students' Evenings
The Honorary Secretary is a member of various Committees/Working Parties including: Management Audit Committee; Work life Balance; RCOG/APOG Working Group; Clinical Standards Working Party; Future Workforce in Obstetrics and Gynaecology.
Archival history
An identifiable class of Honorary Secretary's correspondence and papers does not appear before 1960. Records prior to those of I M Jackson (1960) were frequently included in the personal or official papers of the incumbent, for example Fletcher Shaw's papers as Honorary Secretary are mixed in with his papers as College President in RCOG/A4/4 and his personal papers at S34.
GB 1538 RCOG/A7 1942-2004 fonds 13 boxes Royal College of Obstetricians and Gynaecologists
The Office of Honorary Secretary is elected to Council by Fellows and Members, the term of office is a maximum of seven years. The post has been in place since 1926, where William Fletcher Shaw was made Secretary. In 2008 the Honorary Secretary's main responsiblities were:
Supporting and assisting the President
The agenda for Council and Finance and Executive Committee
Chairing the Services Board and Services Group
Deputy Chair of the Consumers Forum
Representing the College Officers on the Staff Committee
RCOG Press Officer
RCOG awards, prizes & lectures
Attending meetings of Regional College Advisers, College Tutors and Overseas Chairmen
Fellows ad eundem selection process
Representation on European Board and College of Obstetrics and Gynaecology
Ex officio member of all Boards and Standing Committees
Department of Health Workforce matters
The Honorary Secretary works closely with Membership services in respect of:
a) Approving requests for the purchase of data about Fellows and Members
b) Corresponding with the family members of deceased Fellows and Members
c) Advice and approval of applications for Associates and Affiliates
d) The organisation of MRCOG and FRCOG Admission Ceremonies
He also works closely with the Communications and External Affairs department in respect of:
a) RCOG communications to Associates and Affiliates
b) Communications with Fellows and Members on contemporary issues
c) Membership benefits
d) Approving publicity material for national and international meetings
e) Medical Students' Evenings
The Honorary Secretary is a member of various Committees/Working Parties including: Management Audit Committee; Work life Balance; RCOG/APOG Working Group; Clinical Standards Working Party; Future Workforce in Obstetrics and Gynaecology.
An identifiable class of Honorary Secretary's correspondence and papers does not appear before 1960. Records prior to those of I M Jackson (1960) were frequently included in the personal or official papers of the incumbent, for example Fletcher Shaw's papers as Honorary Secretary are mixed in with his papers as College President in RCOG/A4/4 and his personal papers at S34.
The records now numbered as A7/1/1 were found in an unnumbered folder amongst the official papers of Sir Norman Jeffcoate as President.
The Honorary Secretary's correspondence files are transferred from the Administration Department.
Honorary Secretaries' correspondence for 1942 and 1950, then for each Honorary Secretary running from 1960-2004; subject files 1985-2002.
The records in this series are currently disposed of in accordance with Disposal Agreement No 23, agreed in 1999 between the College Archivist and the Secretary to the Honorary Secretary.
No further accruals expected.
As set out above in Scope and Content.
These records are closed because they contain information about planning and policy.
English
An alphabetical list of founder Members is available from the College Archivist. This is list has been copied from the first Annual Report 1929-1930 and there is also a copy from the fifth Annual Report 1934.
The College Archives holds card indexes of deceased and living MRCOG holders between 1929 and 1998. The indexes note the date of admission to the MRCOG.
Imported from the RCOG catalogue and edited by Sarah Drewery.
General International Standard Archival Description, ISAD(G), second edition, 2000; National Council on Archives Rules for the Construction of Personal Place and Corporate Names 1997.
Import: Oct 2008; edit: Feb 2009. Governing bodies Organizations Associations Societies Medical societies Educational supervision Royal College of Obstetricians and Gynaecologists
Immediate source of acquisition or transfer
The records now numbered as A7/1/1 were found in an unnumbered folder amongst the official papers of Sir Norman Jeffcoate as President.
The Honorary Secretary's correspondence files are transferred from the Administration Department.
Content and structure area
Scope and content
Honorary Secretaries' correspondence for 1942 and 1950, then for each Honorary Secretary running from 1960-2004; subject files 1985-2002.
Appraisal, destruction and scheduling
The records in this series are currently disposed of in accordance with Disposal Agreement No 23, agreed in 1999 between the College Archivist and the Secretary to the Honorary Secretary.
Accruals
No further accruals expected.
System of arrangement
As set out above in Scope and Content.
Conditions of access and use area
Conditions governing access
These records are closed because they contain information about planning and policy.
Conditions governing reproduction
Language of material
- English
Script of material
- Latin
Language and script notes
English
Physical characteristics and technical requirements
Finding aids
An alphabetical list of founder Members is available from the College Archivist. This is list has been copied from the first Annual Report 1929-1930 and there is also a copy from the fifth Annual Report 1934.
The College Archives holds card indexes of deceased and living MRCOG holders between 1929 and 1998. The indexes note the date of admission to the MRCOG.
Allied materials area
Existence and location of originals
Existence and location of copies
Related units of description
Publication note
Notes area
Note
Alternative identifier(s)
Access points
Subject access points
Place access points
Name access points
Genre access points
Description control area
Description identifier
Institution identifier
Rules and/or conventions used
General International Standard Archival Description, ISAD(G), second edition, 2000; National Council on Archives Rules for the Construction of Personal Place and Corporate Names 1997.
Status
Level of detail
Dates of creation revision deletion
Language(s)
- English