Collection COL/TCD/AD - TOWN CLERK'S DEPARTMENT: ADMINISTRATION

Identity area

Reference code

COL/TCD/AD

Title

TOWN CLERK'S DEPARTMENT: ADMINISTRATION

Date(s)

  • 1676-1998 (Creation)

Level of description

Collection

Extent and medium

19.7 linear metres

Context area

Name of creator

Biographical history

The office of Town Clerk can be traced back to 1274, when it was referred to as the office of Common Clerk. The Town Clerk was responsible for recording the minutes of the Common Council and all of its Committees as well as for general record keeping and administration.

In the present day, the Town Clerk and Chief Executive of the City of London has authority over all other City of London officers as is necessary for the efficient management and execution of the City of London's functions. He is also the City of London's principal advisor on matters of policy through the Policy and Resources Committee. The Town Clerk's department at the City of London is responsible for a number of areas of work, including servicing meetings of the Court of Common Council and Court of Aldermen, their committees, sub-committees and working parties. Other areas of work include taking responsibility for investigating complaints against the City of London from members of the public, acting as the Electoral Registration Officer and being responsible for the City of London's public relations, economic development and human resources.

Archival history

COL/TCD/AD 1676-1998 Collection 19.7 linear metres Corporation of London

The office of Town Clerk can be traced back to 1274, when it was referred to as the office of Common Clerk. The Town Clerk was responsible for recording the minutes of the Common Council and all of its Committees as well as for general record keeping and administration.

In the present day, the Town Clerk and Chief Executive of the City of London has authority over all other City of London officers as is necessary for the efficient management and execution of the City of London's functions. He is also the City of London's principal advisor on matters of policy through the Policy and Resources Committee. The Town Clerk's department at the City of London is responsible for a number of areas of work, including servicing meetings of the Court of Common Council and Court of Aldermen, their committees, sub-committees and working parties. Other areas of work include taking responsibility for investigating complaints against the City of London from members of the public, acting as the Electoral Registration Officer and being responsible for the City of London's public relations, economic development and human resources.

Corporation of London Records Office

Administrative records of the Town Clerk's Department including office accounts, 1733-1898; papers relating to the duties of the Town Clerk, 1817-1837; orders and receipts for payment of fees, gratuities, bills, and for disbursements for counsel for William Wagstaffe, 1676-1687 and Randolph Stacey, 1717-1727; bill books for Court of Aldermen, 1734-1956; general warrant books for payments by Courts and Committees, 1805-1918 and 1937; letter books, 1975-1998 (restricted access); Town Clerk's personal letter books, 1905-1947; general letter files, 1987-1994; letter files regarding departmental reorganisation, 1992 and registers of letters received, 1948-1974.

In sections according to catalogue.

These records are available for public inspection, although records containing personal information are subject to access restrictions under the UK Data Protection Act, 1998.

Copyright: City of London
English

Fit

Please see online catalogues at: http://search.lma.gov.uk/opac_lma/index.htm

See also COL/AD: Administration.

Compiled in compliance with General International Standard Archival Description, ISAD(G), second edition, 2000; National Council on Archives Rules for the Construction of Personal, Place and Corporate Names, 1997. February 2009 Publications Books Letter books Organisation and management Administration Administrative history People People by occupation Personnel Local government personnel Town clerks Communications media Information sciences Town Clerk and Chief Executive of the City of London Town Clerk's Department , Corporation of London City of London London England UK Western Europe Europe

Immediate source of acquisition or transfer

Corporation of London Records Office

Content and structure area

Scope and content

Administrative records of the Town Clerk's Department including office accounts, 1733-1898; papers relating to the duties of the Town Clerk, 1817-1837; orders and receipts for payment of fees, gratuities, bills, and for disbursements for counsel for William Wagstaffe, 1676-1687 and Randolph Stacey, 1717-1727; bill books for Court of Aldermen, 1734-1956; general warrant books for payments by Courts and Committees, 1805-1918 and 1937; letter books, 1975-1998 (restricted access); Town Clerk's personal letter books, 1905-1947; general letter files, 1987-1994; letter files regarding departmental reorganisation, 1992 and registers of letters received, 1948-1974.

Appraisal, destruction and scheduling

Accruals

System of arrangement

In sections according to catalogue.

Conditions of access and use area

Conditions governing access

These records are available for public inspection, although records containing personal information are subject to access restrictions under the UK Data Protection Act, 1998.

Conditions governing reproduction

Copyright: City of London

Language of material

  • English

Script of material

  • Latin

Language and script notes

English

Physical characteristics and technical requirements

See also COL/AD: Administration.

Finding aids

Please see online catalogues at: http://search.lma.gov.uk/opac_lma/index.htm

Allied materials area

Existence and location of originals

Existence and location of copies

Related units of description

Related descriptions

Publication note

Notes area

Note

Alternative identifier(s)

Access points

Subject access points

Place access points

Name access points

Genre access points

Description control area

Description identifier

Institution identifier

London Metropolitan Archives

Rules and/or conventions used

Compiled in compliance with General International Standard Archival Description, ISAD(G), second edition, 2000; National Council on Archives Rules for the Construction of Personal, Place and Corporate Names, 1997.

Status

Level of detail

Dates of creation revision deletion

Language(s)

  • English

Script(s)

    Sources

    Accession area